Business Email Setup

Stop SendingBusiness Emails From

GMail Outlook Yahoo

Business email should fit your domain, your team and your customer journey.

EKN scopes mailbox setup, authentication and migration, with a clear proposal before work begins.

Get My Business Email See Pricing
Inbox Demo
✕ Before— using free email providers
JB
J. Barnes
jbarnes.plumbing89@gmail.com
Re: Your quote for the bathroom job
9:14am
⚠ Unprofessional

Using @gmail.com makes it hard for prospects to trust this is a legitimate business. The first impression is already damaged before they've read a word.

SC
Sarah C.
sarahscleaning2019@yahoo.co.uk
Invoice #12 — Cleaning Services
Tue
⚠ Looks Amateur

A @yahoo.co.uk address on a business invoice signals a lack of investment. Customers question whether this is a real operation — and some won't pay.

✓ After EKN— branded, professional email
JB
James Barnes
james@barnesplumbing.co.uk
Re: Your quote for the bathroom job
9:14am
✓ Professional

A @barnesplumbing.co.uk address tells the customer this is a real, established business — before they've read a single word of the email.

SC
Sarah Clarke
sarah@sclarke-cleaning.co.uk
Invoice #12 — Cleaning Services
Tue
✓ Builds Trust

Invoices from @sclarke-cleaning.co.uk look official and credible. Clients pay faster and refer more readily when they trust who they're dealing with.

Business Email Setup

Stop SendingBusiness Emails From

GMail Outlook Yahoo

Business email should fit your domain, your team and your customer journey.

EKN scopes mailbox setup, authentication and migration, with a clear proposal before work begins.

Click here to add your own text

Get My Business Email See Pricing
Inbox Demo
✕ Before— using free email providers
JB
J. Barnes
jbarnes.plumbing89@gmail.com
Re: Your quote for the bathroom job
9:14am
⚠ Unprofessional

Using @gmail.com makes it hard for prospects to trust this is a legitimate business. The first impression is already damaged before they've read a word.

SC
Sarah C.
sarahscleaning2019@yahoo.co.uk
Invoice #12 — Cleaning Services
Tue
⚠ Looks Amateur

A @yahoo.co.uk address on a business invoice signals a lack of investment. Customers question whether this is a real operation — and some won't pay.

✓ After EKN— branded, professional email
JB
James Barnes
james@barnesplumbing.co.uk
Re: Your quote for the bathroom job
9:14am
✓ Professional

A @barnesplumbing.co.uk address tells the customer this is a real, established business — before they've read a single word of the email.

SC
Sarah Clarke
sarah@sclarke-cleaning.co.uk
Invoice #12 — Cleaning Services
Tue
✓ Builds Trust

Invoices from @sclarke-cleaning.co.uk look official and credible. Clients pay faster and refer more readily when they trust who they're dealing with.

The problem

Give business email a clear identity.

A domain-based email address helps your team present a consistent identity across enquiries, quotes and customer follow-up. Setup also needs a clear plan for access, authentication and any existing mail.

Keep contact details consistent.
Use the same domain in your website, email address and customer documents so people can recognise your business.
Use your domain on quotes and invoices.
A domain-based address gives customers a consistent contact point for questions and replies.
Check the setup behind delivery.
Delivery depends on authentication, sending practices and mailbox-provider decisions. A business address alone does not guarantee inbox placement.
Make your domain part of your identity.
Choose addresses that customers can recognise, and agree who manages each mailbox and enquiry route.
What's included

Everything you need.
Nothing you don't.

We scope the domain connection, mailbox setup, email authentication and device access with your team. Migration and ongoing support are agreed around your existing systems and chosen provider.

📧
Your Own Domain Email
Get any address you want — info@, sales@, yourname@, enquiries@ — using your own company domain. One mailbox or many, all branded to your business.
Your domain becomes your identity. Every email you send reinforces your brand, builds trust, and keeps you looking professional — whether you're sending a quote or following up on a lead.
⚡
Planned Setup
We review domain access and the email provider, then agree the DNS, authentication and mailbox setup needed. Timing depends on access, DNS changes and any migration.
We agree the handover and testing plan before changing an existing mail service. Your team retains control of the domain and mailbox access.
🛡️
Email Authentication & Access
We review the authentication records and access settings supported by your chosen provider. Filtering and encryption features depend on the selected service.
SPF, DKIM and DMARC support sender authentication. They do not guarantee delivery or replace appropriate access controls and safe sending practices.
📱
Device & App Setup
We check the devices and email apps your team needs, then agree which supported connections are included in setup.
Compatibility, synchronisation and available features depend on the provider and app. We confirm the intended setup before work begins.
🤖
AI-Powered Inbox Tools
Optional AI features may help with search, summaries or drafting where the selected provider and plan support them. Your team reviews the output before use.
Available features and usage limits are confirmed with the chosen plan. AI output can be inaccurate and does not replace human review.
🔄
Migration Planning
Already using another provider? We review migration support, mailbox sizes, access and continuity needs before agreeing a transfer plan.
The proposal identifies what can be transferred, any exclusions and the cutover checks. Backups and testing are agreed before changing an existing service.
Your brand. Your domain.

Any address.
Your brand.
Your domain.

Don't have a domain yet? No problem — we'll help you find and register the right one.

VS. What you're using now
yourname23@gmail.com
yourbusiness@hotmail.co.uk
yoursite259@outlook.com

The difference in perception is immediate. Clients, suppliers, and prospects all make unconscious judgements based on your email address before they've read a single word of your message.

A consistent contact point for your business. We agree the email service, licence costs and setup scope around your team.
How it works

A clear setup plan.
Agreed with your team.

Click each step to see the setup process and the information your team needs to provide.

1
Share Your Requirements
Tell us your domain name, how many mailboxes you need, and which addresses you'd like.
2
Agree the Setup
We agree the provider, domain access, mailbox needs, authentication and any migration before setup begins.
3
Access and Testing
We agree an access handover and provide guidance for the devices and apps included in your setup.
4
Agree Ongoing Support
Test sending and receiving, confirm the handover, and agree any ongoing support responsibilities.
Pricing

Choose your email setup.
Get a scoped quote.

The cards below help you describe your mailbox needs. We confirm the provider, current feature limits, licence and renewal fees, setup work, migration and support in your proposal before any purchase.

Starter Business Email

Perfect for sole traders & freelancers

Quote scoped to your needs
Fees confirmed in proposal
Scope agreed in advance
Licence fees and renewal terms confirmed before purchase
Mailboxes
1
Scoped quote · 1 mailbox
  • Storage requirement agreed in the quoteStorage capacity and any upgrade fees are confirmed for the selected plan.
  • Sending limits checked with the providerDaily and per-message limits are checked with the provider; mailbox hosting is not a bulk-mailing service.
  • Forwarding requirements reviewedWe confirm the forwarding rules and limits needed by your team.
  • Email aliasesWe confirm the aliases your team needs and the limit included in the chosen plan.
  • Spam, virus & phishing protectionFiltering features depend on the provider and do not eliminate every malicious or unwanted message.
  • DKIM, DMARC, SPF, ARC authenticationWe review the authentication records supported by the chosen provider. Authentication does not guarantee inbox delivery.
  • Encrypted storageWe confirm the provider's documented encryption and access controls; this is not a promise of end-to-end message encryption.
  • Automatic replies & catch-all mailboxAvailability and routing rules are confirmed against the chosen plan and your team's requirements.
  • Works on all devices & appsWe confirm compatibility with the specific devices and apps included in your setup scope.
  • Audit logsWe confirm which activity logs the provider makes available and any plan limitations.
  • Easy email migrationWe review supported transfer methods, backups, exclusions and continuity checks before agreeing migration.
  • Fast webmail interfaceBrowser-based access is reviewed as part of the chosen email service.
  • AI Mailbox Assistant (limited)AI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
Enquire About Starter →

Setup and support scope agreed before work begins

Team option
Team Business Email

For teams planning several mailboxes

Quote scoped to your needs
Fees confirmed in proposal
Scope agreed in advance
Licence fees and renewal terms confirmed before purchase
Mailboxes
5
Scoped quote · 5 mailboxes
  • Higher storage options reviewedStorage capacity and any upgrade fees are confirmed for the selected plan.
  • Sending limits checked with the providerDaily and per-message limits are checked with the provider; mailbox hosting is not a bulk-mailing service.
  • Team forwarding requirements reviewedWe confirm the forwarding rules and limits needed by your team.
  • Email aliasesWe confirm the aliases your team needs and the limit included in the chosen plan.
  • Spam, virus & phishing protectionFiltering features depend on the provider and do not eliminate every malicious or unwanted message.
  • DKIM, DMARC, SPF, ARC authenticationWe review the authentication records supported by the chosen provider. Authentication does not guarantee inbox delivery.
  • Encrypted storageWe confirm the provider's documented encryption and access controls; this is not a promise of end-to-end message encryption.
  • Automatic replies & catch-all mailboxAvailability and routing rules are confirmed against the chosen plan and your team's requirements.
  • Works on all devices & appsWe confirm compatibility with the specific devices and apps included in your setup scope.
  • Audit logsWe confirm which activity logs the provider makes available and any plan limitations.
  • Easy email migrationWe review supported transfer methods, backups, exclusions and continuity checks before agreeing migration.
  • Fast webmail interfaceBrowser-based access is reviewed as part of the chosen email service.
  • Domain registration eligibility checkedAvailability, registration fees, promotional eligibility and renewal costs are checked before purchase.
  • AI Mailbox Assistant — KodeeAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • Powerful AI-powered email searchAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • Smart AI-driven email repliesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • AI-powered instant email summariesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • AI writing whenever inspiration strikesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
Discuss Team Mailboxes →

Setup, domain eligibility, AI features and support confirmed in your quote

Premium Business Email

For growing businesses — single mailbox

Quote scoped to your needs
Fees confirmed in proposal
Scope agreed in advance
Licence fees and renewal terms confirmed before purchase
Mailboxes
1
Scoped quote · 1 mailbox
  • Higher storage options reviewedStorage capacity and any upgrade fees are confirmed for the selected plan.
  • Sending limits checked with the providerDaily and per-message limits are checked with the provider; mailbox hosting is not a bulk-mailing service.
  • Team forwarding requirements reviewedWe confirm the forwarding rules and limits needed by your team.
  • Email aliasesWe confirm the aliases your team needs and the limit included in the chosen plan.
  • Spam, virus & phishing protectionFiltering features depend on the provider and do not eliminate every malicious or unwanted message.
  • DKIM, DMARC, SPF, ARC authenticationWe review the authentication records supported by the chosen provider. Authentication does not guarantee inbox delivery.
  • Encrypted storageWe confirm the provider's documented encryption and access controls; this is not a promise of end-to-end message encryption.
  • Automatic replies & catch-all mailboxAvailability and routing rules are confirmed against the chosen plan and your team's requirements.
  • Works on all devices & appsWe confirm compatibility with the specific devices and apps included in your setup scope.
  • Audit logsWe confirm which activity logs the provider makes available and any plan limitations.
  • Easy email migrationWe review supported transfer methods, backups, exclusions and continuity checks before agreeing migration.
  • Fast webmail interfaceBrowser-based access is reviewed as part of the chosen email service.
  • Domain registration eligibility checkedAvailability, registration fees, promotional eligibility and renewal costs are checked before purchase.
  • AI Mailbox Assistant — KodeeAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • Powerful AI-powered email searchAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • Smart AI-driven email repliesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • AI-powered instant email summariesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
  • AI writing whenever inspiration strikesAI availability and usage limits depend on the selected provider and plan. Your team reviews generated output.
Enquire About Premium →

Setup, domain eligibility, AI features and support confirmed in your quote

Features to confirm for your setup
Spam, virus & phishing protection
Access on any app or device
Audit logs for all mailbox activity
Provider encryption features confirmed
Easy email migration from any provider
Auto-replies & away messages
Email forwarding & aliases
Catch-all for mistyped addresses
Fast, clean webmail interface
Questions

Everything you need
to know.

Do I need a website to get a professional email?

No. You only need a domain name — not a live website. We can set up your professional email using your domain even if your website is still being built or doesn't exist yet. We'll help you register a domain if you need one.

What if I don't have a domain name yet?

No problem. We'll help you find and register the perfect domain for your business as part of the setup process. Any domain promotion and its renewal cost are confirmed before purchase. We recommend a .co.uk or .com to maximise credibility.

Is it Google Workspace or Microsoft 365?

This service focuses on hosted domain email. We confirm the provider and requirements in your proposal. If you need Google Workspace or Microsoft 365, tell us before setup so the appropriate route can be discussed.

Can I keep my existing emails when I switch?

We review the existing provider, transfer support and mailbox sizes first. The proposal confirms what can be migrated, any exclusions, backups and the planned continuity checks.

How long does setup take?

We agree a setup window after reviewing access, the selected provider, DNS changes and any migration. We aim to reply to your initial enquiry within three working days.

How many mailboxes can I get?

Tell us the number of mailboxes and addresses you need. We confirm licence fees, capacity and any forwarding or catch-all requirements before setup.

What email apps can I use?

Tell us which devices and apps your team uses. We confirm compatibility and the configuration included in your setup, then test the agreed access routes.

What support is available after setup?

Support responsibilities and response arrangements are agreed in your proposal. Contact info@eknmarketing.co.uk with your requirements; we aim to reply to initial enquiries within three working days.

1 Choose Plan
2 Your Details
3 Review & Submit

Choose your plan

Choose an option to describe your requirements. We confirm the provider, features, fees and renewal terms in a scoped quote.

Starter Business Email
Quotescoped to your needs
Fees and renewal terms confirmed before purchase
  • Storage requirement agreed
  • Provider sending limits checked
  • Forwarding requirements reviewed
  • Email aliases
  • Optional AI features reviewed
  • Works on all devices & apps
Select Starter
Team option
Team Business Email
Quotescoped to your needs
Fees and renewal terms confirmed before purchase
  • Higher storage options reviewed
  • Provider sending limits checked
  • Team forwarding requirements reviewed
  • Domain fees and eligibility checked
  • AI availability confirmed by plan
  • Team mailbox requirement
Select Team Mailboxes
Premium Business Email
Quotescoped to your needs
Fees and renewal terms confirmed before purchase
  • Higher storage options reviewed
  • Provider sending limits checked
  • Team forwarding requirements reviewed
  • Domain fees and eligibility checked
  • AI availability confirmed by plan
  • Single mailbox
Select Premium
How many mailboxes do you need?
1

Your details

Tell us a bit about you and your business.

Do you already have a domain name?

We'll configure the email DNS records on your existing domain.

Review & submit

Check everything looks right. We aim to reply within three working days.

✉️

Enquiry received!

Thanks — your enquiry has been saved. We aim to reply within three working days to discuss your requirements.

Questions? info@eknmarketing.co.uk  ·  07880 044909